We help you choose, license, and roll out AI tools and agents such as Microsoft Copilot, ChatGPT, Google Gemini, Claude, and Grok Bot, along with the apps they connect to. Permissions are cleaned up, sensitive files are labeled, and your team works under clear rules for what goes into each tool.
AI Readiness fits organizations that want approved tools and clear rules before AI platforms, agents, and meeting assistants reach the whole team. We work with clinics, manufacturers, law firms, professional firms, and other teams across Austin and Central Texas.
Your staff may already use public AI sites. We find that use, name the tools you approve, and close the gaps that would send business information to the wrong place.
AI Readiness works with managed IT or managed Microsoft 365, and pairs with Healthcare IT and Cybersecurity.
We review the environment you already run. You leave knowing what can proceed, what to fix first, and which tools and data stay in approved systems.
Who can sign in, who holds admin rights, and how access changes when people join, move, or leave, including guest and service accounts. Approved AI tools see only what those permissions allow.
SharePoint, OneDrive, Teams, Google Drive, and external sharing. We find files open to anyone with the link and stale permissions, and show what an AI tool would see the day you turn it on.
Windows, macOS, iPhone, and iPad used for work. We check updates, protection, encryption, and approved apps so business information on every device meets the same standard.
Patient records where present, plus HR, financial, legal, client, and proprietary files. We map which AI tools and add-ons are in use today and where that information goes.
Samples use fictional organizations and data. Your report reflects your environment.
A sample review for a fictional 25-person law firm. Preview two pages here, or get the full five-page sample.
We also emailed you a copy.
Download the full sample (PDF)
Want to see what a review would cover for your organization? Request a review
AI tools work through the permissions already in place. A file shared too widely years ago can surface in an assistant’s answer in seconds.
That makes readiness the first step and licensing the second. We find existing access, set what is approved, and close the gaps before more people get the tool.
Your team keeps using AI, and business information stays in approved systems while they do.
We look at sign-in, sharing, devices, and how your team uses AI today, then show you what is ready to pilot and what to clean up first.
We write your acceptable AI use policy, recommend the platforms and license levels that fit your data, and close the identity and sharing gaps a pilot depends on.
The approved tool goes to a pilot group first, then to more of your team as results come in. Some organizations start with rules for public AI sites and meeting assistants. Others are ready for a Copilot, ChatGPT, Gemini, Claude, or Grok Bot pilot. EHR, line-of-business platforms, and legal obligations stay with their owners. See Acceptable AI Use.
TodayOld sharing links leave files open to the whole company
With ALCON DTSAccess matches each person’s current role
TodayStaff paste client data into free AI accounts
With ALCON DTSApproved AI tools on business licenses
TodayMeeting bots record calls under unwritten rules
With ALCON DTSApproved meeting recorders and a written AI use policy
TodayFormer employees’ accounts stay active
With ALCON DTSAccounts closed the day someone leaves
TodayUnclear which AI tools staff use
With ALCON DTSUsage records on file for auditors and insurers
AI Readiness works with our Remote IT, Total IT, and Secure IT packages.
Our team includes a certified NIST AI RMF 1.0 Architect. The credential is issued by Certified Information Security.
We review identity, sharing, devices, data, and how your team uses AI today. You leave with clear priorities and a plan for the rollout.
© 2026 ALCON DTS.
